Inspections and agreements
Signed before the keys move. Checked when they come back.
The customer signs the agreement on their phone or at the counter. When the car returns, the yard records marks, photos, fuel and odometer on a tablet, and the desk works from what the yard recorded, not from memory.
Go paperless
Send a link. Get back a signed contract.
No printer, no scanner, no drawer of paper. The customer signs on their own phone, wherever they are.
- WhatsApp link
- Finger signature
- Arabic and English
- Signed PDF on the booking
- 1
Send the link on WhatsApp
From the booking, one tap opens WhatsApp with a secure link to the rental agreement, ready to send to the customer.
- 2
They open it, read it, confirm the terms and sign
One tap opens the contract. They read it, tick the terms, and sign with a finger. No app to install, Arabic or English.
- 3
The signed contract is on the booking
A signed PDF with your terms, the vehicle, the dates and the deposit is filed on the booking. Download it, or send it to the customer.
- 4
No handwritten contracts, no printed contract books
The pre-printed contract pads go, and the handwriting that goes with them, and the hundreds of dirhams a year spent printing and storing them.
- 5
Change your terms whenever you want
Edit your terms, save, done. The next contract carries the new terms; the ones already signed stay exactly as signed. No reprinting a thousand pads.
Every signature is timestamped and tied to the booking and the person who sent it.
Ask about paperless rentalGaragii.rental
Rental agreement · John Jones Rent A Car
RA-000187
Sign here with your finger
Download the signed PDF, or send it to the customer.
The customer signs on their own phone
At the counter
Every handover starts with a signature.
Sign & Start
The terms are on the screen; the customer accepts them and signs with a finger or a stylus, and the rental starts. No paper, no carbon copy.
Signed at home? The pickup condition record
If the agreement was signed remotely, before the car was seen, the customer signs a pickup condition record at handover. It is one page on the same agreement number, with mileage, fuel and marks, and it is sent to them.
Your car's outline, not a generic sketch
Each car's body style sets the outline drawn on its agreement and its inspection, so marks land on the right shape.
The yard on a tablet
Three steps, and the record is signed.
- 1
Walkaround
Pick the view and the severity, tap the car where the damage is, and add photos from any angle. Nothing new? The technician attests the walkaround clear.
- 2
Interior
Fuel by the gauge or by range in km, the odometer next to the handover reading, the parking bay, missing items, and a smoke or odour check.
- 3
Summary
A clean return is finished right there in the yard. Anything chargeable goes to the desk with the reasons, and the desk decides what to charge.
Who did it is on the record.
Each technician's PIN signs the record with their name. Tablets pair to your shop by scanning your yard QR, and a manager approves each one.
One page for the yard and the desk.
Returns due, cars in inspection and returns awaiting the desk's signature, all in one list, so nobody asks where a car is.
At the customer's door
Delivered or collected, the walkaround still happens.
For off-site delivery and collection, the driver gets a link for that one job, on their own phone, with no app and no login. It records their arrival time and location, then a walkaround with the customer watching: odometer, fuel or range, damage marks and photos. Yard inspections stay on the yard tablet, and the link opens nothing else in your system.
Drivers
The job reaches the driver on their own phone.
Assigned, reminded and confirmed in the driver's language, with no app to install.
- Jobs on WhatsApp
- No app to install
- Five languages
- Reminders and changes
- Job arrives on WhatsApp: vehicle, time, place
- One tap opens the task page: photos, kerb walk, signature
- Reminders and changes land the same way
- Arabic, English, Hindi, Urdu or Malayalam: the driver picks once
Every message in the animation, in all five languages
- English:
- Hi Mike, you have a delivery: Toyota Corolla · DXB Z 12345 to John Jones Rent A Car at 10:00. Address: Al Nuaimiya, Ajman.
- Reminder: delivery in 30 minutes. Toyota Corolla · DXB Z 12345, 10:00.
- Delivery confirmed. Photos and odometer saved to the booking. (Open task)
- العربية:
- مرحباً مايك، لديك تسليم: تويوتا كورولا · DXB Z 12345 إلى جون جونز لتأجير السيارات الساعة 10:00. العنوان: النعيمية، عجمان.
- تذكير: التسليم بعد 30 دقيقة. تويوتا كورولا · DXB Z 12345، 10:00.
- تم تأكيد التسليم. الصور وعدّاد المسافة محفوظة في الحجز. (فتح المهمة)
- हिन्दी:
- नमस्ते Mike, आपके लिए एक डिलीवरी है: Toyota Corolla · DXB Z 12345, John Jones Rent A Car को 10:00 बजे। पता: Al Nuaimiya, अजमान।
- याद दिलाना: डिलीवरी 30 मिनट में। Toyota Corolla · DXB Z 12345, 10:00।
- डिलीवरी की पुष्टि हो गई। फ़ोटो और ओडोमीटर बुकिंग में सहेज लिए गए। (टास्क खोलें)
- اردو:
- السلام علیکم مائیک، آپ کے لیے ایک ڈیلیوری ہے: Toyota Corolla · DXB Z 12345، جون جونز لتأجير السيارات کو 10:00 بجے۔ پتہ: Al Nuaimiya، عجمان۔
- یاد دہانی: ڈیلیوری 30 منٹ میں۔ Toyota Corolla · DXB Z 12345، 10:00۔
- ڈیلیوری کی تصدیق ہو گئی۔ تصاویر اور میٹر بکنگ میں محفوظ کر لیے گئے۔ (ٹاسک کھولیں)
- മലയാളം:
- ഹലോ Mike, നിങ്ങൾക്ക് ഒരു ഡെലിവറി ഉണ്ട്: Toyota Corolla · DXB Z 12345, John Jones Rent A Car-ലേക്ക് 10:00-ന്. വിലാസം: Al Nuaimiya, അജ്മാൻ.
- ഓർമ്മപ്പെടുത്തൽ: 30 മിനിറ്റിനുള്ളിൽ ഡെലിവറി. Toyota Corolla · DXB Z 12345, 10:00.
- ഡെലിവറി സ്ഥിരീകരിച്ചു. ഫോട്ടോകളും ഓഡോമീറ്ററും ബുക്കിംഗിൽ സേവ് ചെയ്തു. (ടാസ്ക് തുറക്കുക)
At the desk
The desk charges what the yard found.
Late return, damage, kilometres over the allowance at your rate per km, tolls and fines are added to the return and settled from the deposit, in cash, by card or cheque, or waived. The desk sees what the yard recorded and can't overwrite it; the customer signs for what was actually recorded.
Inspections and agreements, asked and answered.
Does the customer have to come in to sign?
No. Send the agreement as a WhatsApp link from the booking; they read it, tick the terms and sign with a finger on their own phone. When they pick the car up, they sign a pickup condition record for its mileage, fuel and marks.
What does the yard actually record?
Fuel, odometer, damage marks, photos and a smoke check, at handover and again at return. The desk sees what the yard recorded and cannot overwrite it, and the customer signs for what was actually recorded.
Who can inspect a car?
Anyone you give the yard role. Each technician's PIN signs the inspection record with their name, and tablets only join your shop after a manager approves them.
Can the person delivering the car do the inspection at the door?
Yes, for off-site delivery and collection. The driver gets a link for that one job and records a walkaround: odometer, fuel or range, damage marks and photos. No app to install, no login, and the link opens nothing else in your system. Inspections at your yard are done on the yard tablet.
What happens when the yard finds damage?
The return goes to the desk with the reasons, such as new damage or fuel returned lower. The desk decides what to charge and settles it from the deposit or by another method.
Contact
Want to see it with your fleet in it?
Tell us how many cars and which emirate. We'll show you Garagii.rental with your own numbers, with no sales script.
Message us on WhatsApp- +971541414771
- [email protected]